Session moderation guidelines will be published here in due course and sent to all chairs/moderators via email.

As an invited speaker you will need to:

• Register for the meeting (in-person attendance*)
• Provide the required information in your IGCS 2025 online profile** which includes:
  • completing the Conflict of Interest Disclosure Form
  • reviewing the Publication Consent Notice (only applicable to sessions scheduled for recording as per the icons in the program)
  • submitting a short biography and a photograph (headshot) for the meeting portal
• Prepare a PowerPoint presentation following the guidelines below (not applicable to panel moderators & panel discussants)
  • Upload your final PowerPoint slide deck to the Speaker Ready Room (SRR) onsite***
• Present your talk onsite at your designated session time. To check your schedule, please visit the interactive program and type your name in the name search.****

*If you will be unable to present onsite in Cape Town, please contact us urgently at vdanielsen@kenes.com.
**A link is emailed to speakers mid-June. If you did not receive it, please email: igcs_abstracts@kenes.com.
***Please note that if you are using slides, then uploading your slide deck to the SRR onsite at least one hour before the beginning of your session is mandatory even if you have previously sent it via email for moderator review.
****Please note that while unlikely, session times may change. For the most updated details, please always check the interactive program and closer to the meeting – the mobile application. 

As an oral abstract presenter in a plenary, master, workshop, pragmatic trial, or seminal research findings session, you will need to:

• Register for the meeting (in-person attendance*)
• Provide the required information in your IGCS 2025 online profile** which includes:
  • completing the Conflict of Interest Disclosure Form
  • reviewing the Publication Consent Notice (only applicable to sessions scheduled for recording as per the icons in the program)
  • submitting a biography and a photograph (headshot) for the meeting portal
• Prepare a talk based on the length indicated in your session outline and a PowerPoint presentation following the guidelines below
  • Send your PowerPoint presentation slide deck to vdanielsen@kenes.com by October 6, 2025, for review by the session moderators
  • Upload your final PowerPoint slide deck to the Speaker Ready Room (SRR) onsite***
• Present your talk onsite at your designated session time. To check your schedule, please visit the interactive program and type your name in the name search.****

*If you or another of your co-authors will not be able to attend the meeting in person, please contact us urgently at vdanielsen@kenes.com.
**A link will be emailed to you shortly. If you do not receive it by July, please email us at: igcs_abstracts@kenes.com.
***Please note that uploading your slide deck to the SRR onsite at least one hour before the beginning of your session is mandatory even if you have previously sent it via email.
****Please note that while unlikely, session times may change. For the most updated details, please always check the interactive program and closer to the meeting – the mobile application. Please also note that if you are the presenting author of a poster in addition to your oral presentation, this will not be visible in the interactive program. Poster information is accessible only to registered attendees via the mobile application closer to the meeting. 

As a mini oral abstract presenter, you will need to:

• Register for the meeting (in-person attendance*)
• Provide the required information in your IGCS 2025 online profile** which includes:
  • completing the Conflict of Interest Disclosure Form
  • reviewing the Publication Consent Notice (only applicable to sessions scheduled for recording as per the icons in the program)
  • submitting a biography and a photograph (headshot) for the meeting portal
• Prepare a 4-minute long talk and a PowerPoint presentation of up to 4 slides (excluding title and disclosure slides) following the PPT guidelines below
  • Send your PowerPoint presentation slide deck to vdanielsen@kenes.com by October 6, 2025, for review by the session moderators
  • Upload your final PowerPoint slide deck to the Speaker Ready Room (SRR) onsite***
• Present your talk onsite at your designated session time. To check your schedule, please visit the interactive program and type your name in the name search.****

*If you or another of your co-authors will not be able to attend the meeting in person, please contact us urgently at igcs_abstracts@kenes.com. Mini oral presentations are scheduled to take place only live onsite and if you are unable to travel to Cape Town, your presentation type will be changed to E-Poster.
**A link will be emailed to you shortly. If you do not receive it by July, please email us at: igcs_abstracts@kenes.com.
***Please note that uploading your slide deck to the SRR onsite at least one hour before the beginning of your session is mandatory even if you have previously sent it via email.
****Please note that while unlikely, session times may change. For the most updated details, please always check the interactive program and closer to the meeting – the mobile application. Please also note that if you are the presenting author of a poster in addition to your mini oral presentation, this will not be visible in the interactive program. Poster information is accessible only to registered attendees via the mobile application closer to the meeting. 

As a featured printed poster presenter you will need to:

• Register for the meeting (in-person attendance*)
• Prepare a printed poster following the guidelines below and bring it onsite to mount on your designated poster board (more details will be shared via this page and sent via email to presenting authors closer to the meeting)
• Prepare a short talk (up to 4 minutes) to be held during your designated slot in front of your printed poster during a Poster Rounds with the Professors session.** There will be no slideshow presentation.
• Prepare an E-Poster and an optional short MP3 voice recording (3-5 minutes) for the Online Poster Gallery following the guidelines below

*If you or another of your co-authors will not be able to attend the meeting in person, please contact us urgently at igcs_abstracts@kenes.com. Featured printed poster presentations are scheduled to take place only live onsite and if you are unable to travel to Cape Town, your presentation type will be changed to E-Poster.
**The Poster Rounds sessions will be held during the networking & coffee breaks as specified in the program. The exact date and time of your session will be sent to you closer to the meeting. 

As an E-Poster presenter, you will need to:

• Register for the meeting (in-person or on-demand category)
• Prepare an E-Poster and an optional short MP3 voice recording (3-5 minutes) for the Online Poster Gallery following the guidelines below

*Please note – there are no designated presentation slots for E-Poster presenters. Instead, IGCS 2025 attendees will be able to view your E-Poster via the Educational Platform, Mobile App and onsite E-Poster Stations. E-Poster presenters are not required to attend the meeting in person and can register for on-demand attendance to secure their slot in the scientific program if unable to travel to Cape Town.

As a featured surgical film presenter you will need to:

• Register for the meeting (in-person attendance*)
• Provide the required information in your IGCS 2025 online profile** which includes:
  • completing the Conflict of Interest Disclosure Form
  • reviewing the Publication Consent Notice (only applicable to sessions scheduled for recording as per the icons in the program)
  • submitting a biography and a photograph (headshot) for the meeting portal
• Prepare for your session following the guidelines that will be sent to you additionally via email closer to the meeting. Your film will be played muted and you are expected to do a live narration of your film during your session. After your presentation, the moderators will engage you in Q&A. For additional information, please see below
• Present your talk onsite at your designated session time. To check your schedule, please visit the interactive program and type your name in the name search.***

*If you or another of your co-authors will not be able to attend the meeting in person, please contact us urgently at igcs_abstracts@kenes.com. Featured surgical film presentations are scheduled to take place only live onsite and if you are unable to travel to Cape Town, your presentation type will be changed to an on-demand surgical film presentation in the online Surgical Film Cinema – an on-demand session with no designated presentation slot.
**A link will be emailed to you shortly. If you do not receive it by July, please email us at: igcs_abstracts@kenes.com.
***Please note that while unlikely, session times may change. For the most updated details, please always check the interactive program and closer to the meeting – the mobile application. Please also note that if you are the presenting author of a poster in addition to your featured film presentation, this will not be visible in the interactive program. Poster information is accessible only to registered attendees via the mobile application closer to the meeting.

As an on-demand surgical film presenter you will need to:

• Register for the meeting (in-person or on-demand category)
• Provide the required information in your IGCS 2025 online profile* which includes:
  • completing the Conflict of Interest Disclosure Form
  • reviewing the Publication Consent Notice
  • Submitting a biography and a photograph (headshot) for the meeting portal*

*A link will be emailed to you shortly. If you do not receive it by July, please email us at: igcs_abstracts@kenes.com.
**Please note – there are no designated presentation slots for films allocated to the Surgical Film Cinema. Instead, IGCS 2025 attendees will be able to view on-demand surgical films onsite as well as online via the IGCS Educational Platform for at least 3 months after the meeting. On-demand film presenters are not required to attend the meeting in person and can register for on-demand attendance to secure their slot in the scientific program if unable to travel to Cape Town.

Prepare a PowerPoint presentation if you are:

• Invited speaker (not necessary for panel moderators and panel discussants)
• Abstract presenter selected for oral presentation in a plenary, master, workshop, pragmatic trial, or seminal research findings session
• Abstract presenter selected for mini oral presentation (up to 4 slides excluding title and disclosure slide)

Please note:

In compliance with CME/CPD requirements, all speakers and oral presenters are requested either to disclose any conflicts of interest or to include in their presentation a statement that they have none.

• The first slide of your presentation must be your name and presentation title.
• The second slide should be the disclosure slide. If you have nothing to disclose, please add “No Disclosures”. You can download a template from the Template tab below.
• We recommend that you label all slides that include unpublished data with a title: “UNPUBLISHED DATA – DO NOT COPY OR DISTRIBUTE”.
• The copying and recording of the presented content is prohibited (see Code of Conduct). Presenters are encouraged to indicate in their presentations that the presented content shall not be shared or copied.
  To aid in this, a digital graphic image may be incorporated into the poster. Click HERE to download.

• Format: Your presentation should be prepared in .PPT or .PPTX format.
• Ratio: Please note that the conference computers in the session Halls are supplied with Office 2019 (at least) and the native ratio of the projection on the screens in the Halls is 16:9. Click HERE for information on how to change the ratio to 16:9 in PowerPoint in order to avoid misplacement of text and pictures when presenting.
• Further Guidelines: For further tips and guidelines for your presentation, click HERE.

DOWNLOAD the standard IGCS 2025 PowerPoint slide deck template applicable to oral abstract presentations (plenary, master, workshop, pragmatic trial, or seminal research findings sessions), mini oral presentations (up to 4 slides), and invited speaker lectures.

• You can bring your slides to the Speaker Ready Room (SRR) on a USB stick. SRR location and opening hours will be provided closer to the meeting.
• You are asked to only use the meeting computers in the session halls for presentation purposes. We will not be able to support lecture slides presented on personal computers.
• Please note that your slides must be finalized and ready on the day of your session.*
• Please upload your presentation slides in the SRR as soon as you arrive at the venue in the morning and at least 1 hour before the start of the session.
• If you combine video clips with PowerPoint, please make sure to test it in the SRR during a coffee or lunch break prior to your session and at least 2 hours before the start of the session. In the SRR, a technician will assist you in checking whether the sound and picture from the video are transmitted well. Please make sure to repeat the test again during the break before your session in the session hall at the AV table to avoid technical issues.

*Please note that in accordance with the CME/CPD accreditation requirements, you may be requested to submit your presentation slides in advance of the meeting via email. Furthermore, oral and mini oral abstract presenters are required to send their slides via email by October 6, 2025, for review by the session moderators. In such cases, you will be contacted directly by the meeting organizers with more information. Sending the slides via email is only for review purposes and you are still required to upload the slides in the Speaker Ready Room onsite at least 1 hour before your session.

Speaker Ready Room opening hours will be posted here closer to the meeting.

*Please upload your presentation slides in the SRR at least one hour before your session starts. The technicians in the SRR will help you check if your slides show up correctly to avoid any misplaced texts or images. SRR upload is mandatory even if you have previously sent your slides via email for moderator review. 

To use MAC presentations on a PC compatible computer, please note that you need to prepare your presentation according to the instructions below, before taking it to the Speakers’ Ready Room:

1. Convert it to PowerPoint or PDF.
2. Use a common font, such as Arial or Calibri (Special characters might be changed to a default font on a PowerPoint-based PC).
3. Insert the images as JPG or JPEG. The following file types will NOT be visible on a PowerPoint based PC – TIF, PNG or PICT.

Prepare a printed poster if you are:

• Abstract presenter selected for featured printed poster presentation in a Poster Rounds with the Professors session

Please note:  

• The Poster Rounds with the Professors sessions are scheduled to take place on November 5, 6 and 7 in the 45-minute networking & coffee break slots as per the program. The exact timing of each presentation will be sent to the presenter via email closer to the meeting and will be published here.
• Designated poster board numbers are sent to all registered presenters of abstracts selected for featured printed poster presentations closer to the meeting.
• Poster board location will be clearly signposted within the meeting venue.
• The copying and recording of the presented content is prohibited (see Code of Conduct). Presenters are encouraged to indicate in their posters that the presented content shall not be shared or copied.
  To aid in this, a digital graphic image may be incorporated into the poster. Click HERE to download.

• The dimensions of the poster board are PORTRAIT.
• It is recommended that posters are prepared on one sheet of material.
• It is recommended that your poster be no larger than 90 cm wide x 120 cm high (36 x 48 in).
• Allocate the top of the poster for the title and authors as stated on the submitted abstract.
• The text, illustrations, etc. should be bold enough to be read from a distance of six feet (two meters).
• Tape/pins and other technical equipment will be available onsite for the mounting of posters. Please refer to the Poster Help Desk in the Poster Area onsite for any questions upon arrival.
• You can download a portrait poster sample with arrangement tips from HERE. Before printing, please double-check the dimensions with your print service provider to avoid low print quality.
• Please note that you are required to print and bring your own poster(s). The meeting does not offer printing facilities onsite.

Mounting and removal hours will be published here closer to the meeting and sent via email to all registered featured poster presenters.

IMPORTANT:

• You are expected to prepare and bring your printed poster to the meeting venue. There will be no printing facilities onsite.
• If you miss the official poster mounting hours, please mount your poster as soon as you arrive at the meeting venue during the official IGCS 2025 opening hours and before your session takes place.
• If you have not removed your poster by the designated removal time, the poster will be removed and discarded.
• There will be a Poster Helpdesk onsite for any assistance, as well as double-sided tape and/or pins for the poster mounting. Please mount your poster based on your allocated number sent to you 2-3 weeks before the meeting, and attend the designated slot for your presentation.

Prepare an E-Poster if you are:

• Abstract presenter selected for featured printed poster presentation in a Poster Rounds session
• Abstract presenter selected for E-Poster presentation

Please note:

• Only E-Posters of registered participants will be displayed in the E-Poster Gallery.
• You have the option to upload an MP3 file together with your poster – see below for more details.
• Poster presenters will be contacted via email by the end of July with a dedicated link to upload their E-Poster(s).
• Deadline for uploading your E-Poster: October 6, 2025
• Publication Consent:
  • By uploading your E-Poster and audio file, you agree to have it published in the official meeting publications and on the meeting website, educational platform, mobile application and society website for the duration of 3 months following the IGCS 2025 Meeting. For more details, visit our Copyright Policy page.
  • The copying and recording of the presented content is prohibited (see Code of Conduct). Presenters are encouraged to indicate in their posters that the presented content shall not be shared or copied.
    To aid in this, a digital graphic image may be incorporated into the poster. Click HERE to download.

E-Poster Upload: 

• Poster presenters will be contacted via email by the end of July with a dedicated link to upload their E-Posters. Upload deadline: October 6, 2025.
• 24 hours after uploading, you can log back in and check how the E-Poster will appear on the online platform. If you wish to make changes, please use the “Edit Files” Button. If you establish any technical issues, please contact us at igcs_abstracts@kenes.com.

MP3 Upload (optional):

• You are encouraged to include a short 3-5-minute audio recording to accompany your E-Poster.
• For instructions on how to record a short audio file for your E-Poster click HERE.
• In case you encounter any difficulties with the format, please contact igcs_abstracts@kenes.com.

Invited speakers who plan on presenting a surgical film instead of PowerPoint slides, should contact the meeting organizers as soon as possible at vdanielsen@kenes.com. This is only in the case when the speaker will not use slides but instead will narrate a surgical film live during their presentation slot.

Please note: 

• Surgical films scheduled for presentation in the session halls need to be sent to the meeting organizers for quality testing in advance of the meeting. The meeting organizers will advise the invited speakers on the means of collection of their films via email. Collection deadline: October 6, 2025.
• If you plan on presenting only short clip(s) as part of your PowerPoint presentation as embedded video(s), you do not need to submit these in advance via email. Instead, please make sure to test the slides in the Speaker Ready Room (SRR) during a coffee or lunch break prior to your session and at least 2 hours before the start of the session. In the SRR, a technician will assist you in checking whether the sound and picture from the video(s) embedded in the PPT are transmitted well. Please make sure to repeat the test again during the break before your session in the session hall at the AV table to avoid technical issues.

Surgical films submitted via the abstract submission portal and accepted for presentation at the IGCS 2025 Meeting should be presented in the format in which they were submitted. Editing your film past the abstract and film submission deadline (May 5, 2025) is not permitted.

All accepted surgical films of registered presenting authors will be available for on-demand viewing via the IGCS Educational Platform. The platform is accessible to registered meeting attendees and IGCS members.

Featured Surgical Film Presenters:

• Featured surgical film presenters are scheduled to present their films during the Featured Surgical Films session on Thursday, November 6, 2025. Please refer to the program for session details.
• During the session onsite, the meeting organizers will play the featured surgical films muted and the presenters are expected to narrate them live on stage in their presentation slots. After each film, the session chairs will engage the presenters in Q&A and discussion.
• Featured surgical film presenters may be contacted by the meeting organizers regarding resubmission of their film in a higher resolution if necessary. The meeting organizers will advise the means of collection of the films via email. Collection deadline: October 6, 2025.

On-Demand Surgical Film Presenters:

• There are no designated presentation slots for films allocated to the Surgical Film Cinema. Instead, IGCS 2025 attendees will be able to view on-demand surgical films onsite as well as online via the IGCS Educational Platform for at least 3 months after the meeting.
• On-demand surgical film presenters may be contacted by the meeting organizers regarding resubmission of their film in a higher resolution if necessary. The meeting organizers will advise the means of collection of the films via email. Collection deadline: October 6, 2025.