Discover responses to frequently asked questions about IGCS 2023

About IGCS 2023

IGCS 2023 will be held in-person at the COEX Convention Center in Seoul, South Korea from November 5 – 7, 2023.

IGCS understands the need for on-demand education as traveling may be difficult for some of our delegates. IGCS will provide those delegates with curated education on-demand by November 13, 2023. Delegates will have access on-demand for 3 months. These opportunities are available with on-demand registration.

Yes, all in-person delegates will receive complimentary access to IGCS 2023 on-demand for 3 months.

Abstract Submission & Presentation

All abstracts and surgical films must be submitted online. Visit www.igcsmeeting.com/submit-an-abstract/ to view the topics, guidelines and access the submission portal. The submission guidelines document found on the website will answer many of your questions and the submission portal takes you through the process step by step.

Although there is no limit to the number of submitted abstracts, each individual can be assigned as a presenter of a maximum of five (5) abstracts.

Notification of acceptance will occur in mid-June via email. Further instructions regarding presentation specifics will be sent at the time of the acceptance letter. Selected abstracts will be assigned as oral presentations, featured posters, and/or poster presentations. Visit the Abstract Submission page for further details and guidelines.


The deadline for abstracts and surgical films is May 8, 2023, at 11:59 pm KST (UTC+9). The trials-in-progress deadline is August 21, 2023, at 11:59 pm KST (UTC +9). There will be no extensions for submission deadlines.

Yes, we are excited to accept abstracts that meet the late-breaking criteria of the meeting. Late-breaking abstract submission will open on May 23, 2023, and the deadline to submit is August 21, 2023, at 11:59 pm KST (UTC +9). Notifications will be sent in mid-September. For more details, visit the Abstract Submission page.

IGCS does not require shell submission for late-breaking abstracts. To submit a late-breaking abstract, please follow the Guidelines (page 10) and submit your finalized abstract within the announced late-breaking abstract submission period.

Presenters of an oral abstract in a plenary session will be provided with instructions for the live session along with the date and time of the session(s). Abstracts may also be accepted for oral featured posters or poster presentations. Details, specifications, and instructions for each presentation type will be sent with the acceptance letters in mid-June. Individuals chosen to present surgical films will receive presentation details in mid-June as well.

Yes. Trials in Progress abstract submissions will be accepted as poster presentations. The clinical trial ID number must be submitted with the abstract. Visit the Abstract Submission page for further details.


IGCS does not accept case reports as abstracts at this time.

Please note, as per the IGCS 2023 Submission Guidelines, submitted abstracts must represent new, unpublished scientific data at the time of presentation. Visit the Abstract Submission page for further details.


Questions regarding the abstract submission process should be sent to igcs_abstracts@kenes.com.



Register for the Annual Global Meeting here.

Delegates will have the opportunity to attend the meeting in-person in Seoul, South Korea, or On-Demand.

Until and including July 26,2023 you will be able to change your registration category at no additional charge beyond applicable ticket price differences.

For example, if you registered to attend in-person in Seoul, you will be able to change your registration category to On-Demand and receive a refund of the difference in fees. If you registered for On-Demand but would like to update your registration to in-person attendance, you will be required to pay the difference in fees based on the registration type and category at the time the change is made.

As of July 27, 2023 there will be no refunds for changing your registration category.

Please note that when changing your registration category, the fee that will apply will be based on the registration fee and category applicable at the time the change is made.

All cancellations must be emailed to reg_igcs23@kenes.com prior to the below deadlines:

  • Cancellations received until and including July 26, 2023 – full refund
  • From July 27, 2023 – no refund

Please note, in case of cancellation at any stage, bank transfer handling fee (30 EUR) will not be refunded – applicable to bank transfer payments only.

Payment of registration fees can be made by credit card or bank transfer. For full details, please click here.


Delegates will have the opportunity to attend the meeting in-person in Seoul, South Korea, or On-Demand.

An email confirmation and payment receipt will be sent to the email address you registered with immediately after registration is completed. If you have questions or need assistance with your registration confirmation, email reg_igcs23@kenes.com.

Yes. Medical students, residents, fellows in training, and nurses receive a substantial discount. Refer to the pricing on the registration web page, here. The discount is applied based on the selections made during registration.

Prices increase by 15% July 27, 2023.

Yes. On-site registration is available at the COEX Convention Center during meeting days, November 5 – 7, 2023. On-site fees will apply.


IGCS is offering delegates specially reduced rates for various hotels in Seoul. Information, photos, locations, and rates are available here.


Yes, full payment is required at the time of booking.

There is not a reservation deadline.

Reservations must be cancelled 15 days prior to arrival to receive a full refund. Reservations cancelled within 14 days of arrival will not receive a refund.

Yes, you will receive a confirmation email from accomodation@kenes-group.com.

If you are interested in booking a block of rooms, contact Anna Ivanova at aivanova@kenes.com.

On-Demand Access

The on-demand sessions will be on the IGCS360 Learning Portal by November 13, 2023. To access the on-demand meeting, please click here.


The on-demand meeting content can be accessed from a computer, tablet, or smartphone. For the best experience, it is recommended to use a computer or tablet. Please make sure you have an up-to-date browser version.

It is recommended that delegates use the best internet connection possible. In general, wired connections are better than WiFi connections, and WiFi connections are better than cellular (3G/4G/LTE) connections.

When registering for the annual meeting, all registrants signed in with their IGCS username and password. Use the same username and password when logging into Education360 Learning Portal. If you have forgotten your password, please click here.

For further assistance with your IGCS account, contact igcs@igcs.org.

Yes, delegates of the in-person meeting will receive on-demand access beginning November 5 and will have access for 90-days.

Sponsorship Opportunities

IGCS is excited to share all the opportunities available for our industry partners throughout the 2023 Annual Global Meeting. Please contact Mary Eiken, IGCS CEO at mary.eiken@igcs.org or Lisa Sant, Kenes Industry Liaison at lsant@kenes.com for a sponsorship brochure and to discuss further opportunities.

Seoul & COEX Convention Center DIRECTIONS

IGCS 2023 is taking place at the COEX Convention Center in Seoul, South Korea.

513, Yeongdong-daero, Gangnam-gu
Seoul 06164 Republic of Korea

Seoul is served by one major airport: Incheon International Airport (ICN). There are multiple transportations options from the airport to the city – taxis, buses, vans, subways, and private limo and car services. More information can be found here.

The best way to get around Seoul is through a combination of walking and the City’s inexpensive and energy-efficient 24/7 mass transit system. Seoul has 9 subway lines forming a comprehensive underground transit system for the Seoul metropolitan area as well as multiple bus routes running throughout the city. Learn more here.


Invitation Letters & Visa Application

Visa regulations depend on your nationality and country of origin. We suggest you contact your local Korean Consulate for official instructions on the specific visa regulations and application procedures that may apply to you. It is the responsibility of the participant to obtain a visa if required. A valid passport is required for entry into Korea.

Invitation letters for visa purposes are available only to registered participants. The option to issue an invitation letter is available within the registration process. At the end of the registration process, you will be able to generate an invitation letter, and you will also receive a confirmation email with a link to the invitation letter.


Unfortunately, we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.

Guest Attendance Policy

All meeting activities (including educational sessions, meal functions, exhibit halls, etc.) are exclusively reserved for registered attendees. Non-registered guests (including children, family members, colleagues, etc.) are not allowed in any of the event areas. Badges provided at registration are required for entrance into all functions and will be strictly enforced