Welcome to the IGCS 2026 resources page for speakers, abstract presenters and moderators designed to guide you in your preparation for the IGCS 2026 Meeting. Reference the section below specific to your presenter type/role within the meeting and follow the outlined steps. If you have any questions, please contact igcs_abstracts@kenes.com.

 

Quick Access to Guidelines

Review the moderation and presentation guidelines below based on your role and session type.

General Moderation
Poster Rounds Moderation
PPT Presentation

Templates

PPT Slides

Use this template if you are an invited speaker, an oral, or a mini oral abstract presenter. Mini oral abstract presenters should limit their presentations to 4 slides as outlined below.

E-Poster

Use this template to prepare your E-Poster for upload into the IGCS 2026 E-Poster Gallery if your abstract is accepted as an E-Poster or a featured printed poster. Printed poster presenters may use the same template. 

Deadlines

Tuesday, June 23, 2026

Registration Deadline for Abstract Presenters

September 1, 2026

Mini and oral abstract presenters slides deadline. They’re required to be sent via email.

September 8, 2026

E-Poster upload deadline for acceptance categories Featured Poster and E-Poster

What to Prepare

As a session moderator you will need to:

*If you will be unable to present onsite in Montreal, please contact us urgently at jkatz@kenes.com.
**Please note that while unlikely, session times may change. For the most updated details, please always check the interactive program and closer to the meeting – the mobile application. 

As an invited speaker you will need to:

  • Register for the meeting (in-person attendance*)
  • Provide the required information in your IGCS 2026 online profile which includes:
    • completing the Conflict-of-Interest Disclosure Form
    • reviewing the Publication Consent Notice (only applicable to sessions scheduled for recording as per the icons in the program)
    • submitting a short biography and a photograph (headshot) for the meeting portal
  • Please note that speakers that declared a conflict of interest will need to submit preliminary slides to Kenes Education in accordance with the Canadian CME regulations, no later then 3 weeks before the start of the congress. You will be contacted directly by Kenes Education regarding this.
  • Prepare a PowerPoint presentation following the guidelines below (not applicable to panel moderators & panel discussants)
  • Present your talk onsite at your designated session time. To check your schedule, please visit the interactive program and type your name in the name search.***

*If you will be unable to present onsite in Montreal, please contact us urgently at jkatz@kenes.com.
**Please note that if you are using slides, then uploading your slide deck to the SRR onsite at least one hour before the beginning of your session is mandatory even if you have previously sent it via email for moderator review and for the CME regulations.
***Please note that while unlikely, session times may change. For the most updated details, please always check the interactive program and closer to the meeting – the mobile application. 

As an oral abstract presenter you will need to:

  • Register for the meeting (in-person attendance*)
  • Provide the required information in your IGCS 2026 online profile which includes:
    • completing the Conflict-of-Interest Disclosure Form
    • reviewing the Publication Consent Notice (only applicable to sessions scheduled for recording as per the icons in the program)
    • submitting a short biography and a photograph (headshot) for the meeting portal
  • Please note that speakers that declared a conflict of interest will need to submit preliminary slides to Kenes Education in accordance with the Canadian CME regulations, no later then 3 weeks before the start of the congress. You will be contacted directly by Kenes Education regarding this.
  • Prepare a PowerPoint presentation following the guidelines below (not applicable to panel moderators & panel discussants)
    • Upload your final PowerPoint slide deck to the Speakers’ Ready Room (SRR) onsite**
  • Present your talk onsite at your designated session time. To check your schedule, please visit the interactive program and type your name in the name search.***

*If you will be unable to present onsite in Montreal, please contact us urgently at jkatz@kenes.com.
**Please note that if you are using slides, then uploading your slide deck to the SRR onsite at least one hour before the beginning of your session is mandatory even if you have previously sent it via email for moderator review and for the CME regulations.
***Please note that while unlikely, session times may change. For the most updated details, please always check the interactive program and closer to the meeting – the mobile application. 

As a mini oral abstract presenter, you will need to:

  • Register for the meeting (in-person attendance*)
  • Provide the required information in your IGCS 2026 online profile which includes:
    • completing the Conflict-of-Interest Disclosure Form
    • reviewing the Publication Consent Notice (only applicable to sessions scheduled for recording as per the icons in the program)
    • submitting a biography and a photograph (headshot) for the meeting portal
  • Prepare a 4-minute long talk and a PowerPoint presentation of up to 4 slides (excluding title and disclosure slides) following the PPT guidelines
    • Send your PowerPoint presentation slide deck to jkatz@kenes.com by September 6, 2026, for review by the session moderators and in accordance with the Canadian CME regulations
    • Upload your final PowerPoint slide deck to the Speakers’ Ready Room (SRR) onsite**
  • Present your talk onsite at your designated session time. To check your schedule, please visit the interactive program and type your name in the name search.***

*If you or another of your co-authors will not be able to attend the meeting in person, please contact us urgently at igcs_abstracts@kenes.com. Mini oral presentations are scheduled to take place only live onsite and if you are unable to travel to Montreal, your presentation type will be changed to E-Poster.
**Please note that uploading your slide deck to the SRR onsite at least one hour before the beginning of your session is mandatory even if you have previously sent it via email.
***Please note that while unlikely, session times may change. For the most updated details, please always check the interactive program and closer to the meeting – the mobile application. Please also note that if you are the presenting author of a poster in addition to your mini oral presentation, this will not be visible in the interactive program. Poster information is accessible only to registered attendees via the mobile application closer to the meeting. 

As a featured printed poster presenter you will need to:

  • Register for the meeting (in-person attendance*)
  • Prepare both a printed poster and ePoster following the guidelines for each type.
  • Prepare a short talk (up to 4 minutes) to be held during your designated slot at the Eposter Staions in the exhibition during a Poster Rounds with the Professors session.** There will be no slideshow presentation.

Please note that the Poster Rounds take place at the Eposter Stations in the Exhibition and you will be send details regarding your onsite board as well as the ePoster Station for your short presentation about 2 weeks before the meetinng.

*If you or another of your co-authors will not be able to attend the meeting in person, please contact us urgently at igcs_abstracts@kenes.com. Featured printed poster presentations are scheduled to take place only live onsite and if you are unable to travel to Montreal, your presentation type will be changed to E-Poster.
**The Poster Rounds sessions will be held during the networking & coffee breaks as specified in the program. The exact date and time of your session will be sent to you closer to the meeting. 

As an E-Poster presenter, you will need to:

  • Register for the meeting (in-person attendance*)
  • Prepare an E-Poster and an optional short MP3 voice recording (3-5 minutes) for the Online Poster Gallery following the guidelines.

*Please note – there are no designated presentation slots for E-Poster presenters. Instead, IGCS 2026 attendees will be able to view your E-Poster via the Educational Platform, Mobile App and onsite E-Poster Stations. E-Poster presenters are not required to attend the meeting in person and can register for on-demand attendance to secure their slot in the scientific program if unable to travel to Montreal.

As an on-demand surgical film presenter you will need to:

  • Register for the meeting (in-person attendance*)
  • Provide the required information in your IGCS 2026 online profile which includes:
    • completing the Conflict-of-Interest Disclosure Form
    • reviewing the Publication Consent Notice
    • Submitting a biography and a photograph (headshot) for the meeting portal**

*Please note – there are no designated presentation slots for films allocated to the Surgical Film Cinema. Instead, IGCS 2026 attendees will be able to view on-demand surgical films onsite as well as online via the IGCS Educational Platform for at least 3 months after the meeting. On-demand film presenters are not required to attend the meeting in person and can register for on-demand attendance to secure their slot in the scientific program if unable to travel to Montreal.

PowerPoint Presentation Guidelines

Prepare a PowerPoint presentation if you are:

  • Invited speaker (not necessary for panel moderators and panel discussants)
  • Abstract presenter selected for oral presentation in a plenary, master, workshop, pragmatic trial, or seminal research findings session
  • Abstract presenter selected for mini oral presentation (up to 4 slides excluding title and disclosure slide)

Please note:

In compliance with CME/CPD requirements, all speakers and oral presenters are requested either to disclose any conflicts of interest or to include in their presentation a statement that they have none.

  • The first slide of your presentation must be your name and presentation title.
  • The second slide should be the disclosure slide. If you have nothing to disclose, please add “No Disclosures”. You can download a speakers template here
  • We recommend that you label all slides that include unpublished data with a title: “UNPUBLISHED DATA – DO NOT COPY OR DISTRIBUTE”.
  • The copying and recording of the presented content is prohibited (see Code of Conduct). Presenters are encouraged to indicate in their presentations that the presented content shall not be shared or copied.
  • Format: Your presentation should be prepared in .PPT or .PPTX format.
  • Ratio: Please note that the conference computers in the session Halls are supplied with Office 2019 (at least) and the native ratio of the projection on the screens in the Halls is 16:9. Click HERE for information on how to change the ratio to 16:9 in PowerPoint in order to avoid misplacement of text and pictures when presenting.

DOWNLOAD the standard IGCS 2026 PowerPoint slide deck template applicable to oral abstract presentations (plenary, master, workshop, pragmatic trial, or seminal research findings sessions), mini oral presentations (up to 4 slides), and invited speaker lectures.

  • You can bring your slides to the Speakers’ Ready Room (SRR) on a USB stick.
  • You are asked to only use the meeting computers in the session halls for presentation purposes. We will not be able to support lecture slides presented on personal computers.
  • Please note that your slides must be finalized and ready on the day of your session.*
  • Please upload your presentation slides in the SRR as soon as you arrive at the venue in the morning and at least 1 hour before the start of the session.
  • If you combine video clips with PowerPoint, please make sure to test it in the SRR during a coffee or lunch break prior to your session and at least 2 hours before the start of the session. In the SRR, a technician will assist you in checking whether the sound and picture from the video are transmitted well. Please make sure to repeat the test again during the break before your session in the session hall at the AV table to avoid technical issues.
* Mini and oral abstract presenters are required to send their slides via email by September 1st , 2026, for review by the session moderators. In such cases, you will be contacted directly by the meeting organizers with more information. Sending the slides via email is only for review purposes andyou are still required to upload the slides in the Speakers’ Ready Room onsite at least 1 hour before your session.

Coming Soon.

*Please upload your presentation slides to the SRR at least one hour before your session starts. The technicians in the SRR will help you check if your slides show up correctly to avoid any misplaced texts or images. SRR upload is mandatory even if you have previously sent your slides via email for moderator review. 

To use MAC presentations on a PC compatible computer, please note that you need to prepare your presentation according to the instructions below, before taking it to the Speakers’ Ready Room:

  1. Convert it to PowerPoint or PDF.
  2. Use a common font, such as Arial or Calibri (Special characters might be changed to a default font on a PowerPoint-based PC).
  3. Insert the images as JPG or JPEG. The following file types will NOT be visible on a PowerPoint based PC – TIF, PNG or PICT.

The IGCS 2026 Meeting will be held in person and some sessions will be recorded and may be made available online following the event.
As such, by participating and as a condition of your participation, you acknowledge and agree that all presentations may be recorded and thereafter made available on the IGCS Education 360 Learning Portal.
If you have any concerns, please contact us at igcs_abstracts@kenes.com, no later than September 1, 2026. If you do not contact us before this date, the recording (incl. all surgical films) will automatically be published on the platform following the live event.
We value your participation and appreciate your cooperation. Thank you.

Please note: The final selection of which sessions will be recorded is noted in the scientific program via icons.

Printed Poster Guidelines

  • Designated poster board numbers are sent to all registered presenters of paper closer to the meeting. All presenting authors should have received their assigned board number 2 weeks before the meeting. If you cannot locate the assignment email, please contact us at igcs_abstracts@kenes.com.
  • Poster Boards # are also avilable in the meeting APP
  • Poster board location is within the Exhibition Hall and will be clearly signposted within the meeting venue.
  • Featured Poster presenters (Poster Rounds with Professor) should also prepare and upload an ePoster as the discussion will take place at the ePoster Station.

The copying and recording of the presented content is prohibited (see Code of Conduct). Presenters are encouraged to indicate in their posters that the presented content shall not be shared or copied.

  • The dimensions of the poster board are PORTRAIT.
  • It is recommended that posters are prepared on one sheet of material.
  • It is recommended that your poster be no larger than 90 cm wide x 120 cm high (36 x 48 in).
  • Allocate the top of the poster for the title and authors as stated on the submitted abstract.
  • The text, illustrations, etc. should be bold enough to be read from a distance of six feet (two meters).
  • Tape/pins and other technical equipment will be available onsite for the mounting of posters. Please refer to the Poster Help Desk in the Poster Area onsite for any questions upon arrival.
  • You can download a portrait poster sample with arrangement tips from HERE. Before printing, please double-check the dimensions with your print service provider to avoid low print quality.
  • Please note that you are required to print and bring your own poster(s). The meeting does not offer printing facilities onsite.

Printed posters should be mounted and removed following the schedule below:

  • Mounting: TBA
  • Removal: TBA

IMPORTANT:

  • You are expected to prepare and bring your printed poster to the meeting venue. There will be no printing facilities at the venue. If you cannot travel with your poster, we recommend checking for printing services near the venue in good time prior to your presentation.
  • If you miss the official poster mounting hours, please mount your poster as soon as you arrive at the meeting venue during the official IGCS 2026 opening hours and at least 30 minutes before your session takes place.
  • If you have not removed your poster by the designated removal time, the poster will be removed and discarded.
  • There will be a Poster Helpdesk onsite for any assistance, as well as double-sided tape and/or pins for the poster mounting. Please mount your poster based on your allocated number sent to you 2 weeks before the congress and attend the designated slot for your presentation. Your board number will also be displayed in the Congress App.

E-Poster Guidelines

Prepare an E-Poster if you are:

  • Abstract presenter selected for featured printed poster presentation in a Poster Rounds session
  • Abstract presenter selected for E-Poster presentation

Please note:

  • Only E-Posters of registered participants will be displayed in the E-Poster Gallery.
  • You have the option to upload an MP3 file together with your poster – see below for more details.
  • Poster presenters will be contacted via email by the end of July with a dedicated link to upload their E-Poster(s).
  • Deadline for uploading your E-Poster: September 8, 2026
  • Publication Consent:
    • By uploading your E-Poster and audio file, you agree to have it published in the official meeting publications and on the meeting website, educational platform, mobile application and society website for the duration of 3 months following the IGCS 2026 Meeting. For more details, visit our Copyright Policy page.
    • The copying and recording of the presented content is prohibited (see Code of Conduct). Presenters are encouraged to indicate in their posters that the presented content shall not be shared or copied.

Please upload your E-Poster as a 1-page PDF file in PORTRAIT orientation.

  • Language: All E-Posters should be prepared in English
  • File Format: PDF format – 1 page
  • Orientation: Create your poster in a standard document software or a portrait-oriented PowerPoint and save it as a PDF file
  • Font types: Arial or Calibri (optionally, Verdana, Times New Roman or Helvetica)
  • Font size: 11 points or larger
  • Hyperlinks, animated images, animations and videos are not permitted and will be non-functioning
  • QR Codes are discouraged but if included, it is strictly forbidden to link to any promotional or marketing materials
  • Images and tables: At least 200 dpi – good picture quality is essential
  • When inserting images, photos, tables, etc., please use simple copy-paste and do not use embedded documents – the system does not support embedded files – audio or video
  • Avoid overlapping objects and layers – only the final view/status will be visible
  • When saving your PDF please do not use symbols or special characters (ie. +/@/ü) in the file name
  • Please do not use headers and footers
  • File size: Less than 5 MB

For an E-Poster template with arrangement tips, please click HERE.

E-Poster Upload: 

  • Poster presenters will be contacted via email by the end of July with a dedicated link to upload their E-Posters. Upload deadline: September 8, 2026
  • 24 hours after uploading, you can log back in and check how the E-Poster will appear on the online platform. If you wish to make changes, please use the “Edit Files” Button. If you establish any technical issues, please contact us at igcs_abstracts@kenes.com.

MP3 Upload (optional):

  • You are encouraged to include a short 3-5-minute audio recording to accompany your E-Poster.
  • For instructions on how to record a short audio file for your E-Poster click HERE.
  • In case you encounter any difficulties with the format, please contact igcs_abstracts@kenes.com.

Surgical Film Guidelines

If you include surgical films (short clips) as part of your invited speaker presentation, please ensure they are embedded in your slides, and you upload your slides onsite at least 2 hours before the session so the onsite technicians can check if they run smoothly. 

Surgical films submitted via the abstract submission portal and accepted for presentation at the IGCS 2026 Meeting should be presented in the format in which they were submitted. Editing your film past the abstract and film submission deadline is not permitted.

All accepted surgical films of registered presenting authors will be available for on-demand viewing via the IGCS Educational Platform. The platform is accessible to registered meeting attendees and IGCS members.

On-Demand Surgical Film Presenters:

  • There are no designated presentation slots for films allocated to the Surgical Film Cinema. Instead, IGCS 2026 attendees will be able to view on-demand surgical films onsite as well as online via the IGCS Educational Platform for at least 3 months after the meeting.