Payments Cancellation Terms & Conditions
APPLICATIONS FOR SPONSORSHIP AND/OR EXHIBITION
All applications for sponsorship and/or exhibition must be made through our online booking portal.
SPONSORS
After submitting a booking through the portal, a contract will be available for signature. Submitting a booking through the portal will reserve the selected items, but the agreement will only be binding upon signing the contract.
EXHIBITORS
Submitting a Booking through the booking portal is binding upon confirmation from the organizer. Exhibitors will receive a copy of their booking details upon submission.
GENERAL TERMS AND CONDITIONS FOR CONGRESS SPONSORSHIP AND EXHIBITION RIGHTS
By submitting a Booking, Sponsor accepts these Terms & Conditions and agrees that these General Terms shall be deemed incorporated by reference to the Booking. These Terms & Conditions, together with the Copy of the Booking, constitute a binding agreement between Organizer and Sponsor in respect of the sponsorship and/or exhibition rights booked under the Booking (together, the “Agreement”). In the event of a conflict between any term set out in these Terms & Conditions and the Booking, the Booking shall prevail.
PAYMENT TERMS & METHODS
- 60% upon receipt of the Sponsorship agreement and first invoice
- 40% by 10th of March, 2025
All payments must be received before the start date of the event. Should the Exhibitor fail to complete payments prior to the commencement of the event, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.
- Option 1: Payment by Bank Transfer (USD).
- Option 2: Payment by Credit Card (USD).
All bank charges are the responsibility of the payer. For credit card payments, a surcharge of 4% will be applied.
CANCELLATION / MODIFICATION POLICY
Cancellation or modification of support items must be made in writing to the Industry Liaison and Sales Department:
Marieta Tseneva – mtseneva@kenes.com
The organizers shall retain:
- 10% of the agreed package amount if the cancellation/modification is made on or before 10th of March 2025.
- 50% of the agreed package amount if the cancellation/modification is made between 11th of March 2025 and 8th of July 2025 (inclusive).
- 100% of the agreed package amount if the cancellation/modification is made from 9th of July 2025 onwards.
VAT INFORMATION
All prices are exclusive of VAT and are subject to VAT, which will be added to the invoice.